Executive Administrative Assistant (4884)

Executive Administrative Assistant (4884)at SMX(View all jobs) ( Huntsville, AL SMX is currently seeking an Executive Administrative Assistant to provide professional and managerial support in the STARE Program Office of PEO Missiles and Space. The ideal candidate will be an organized and efficient individual who is comfortable in a broad range of administrative and office management functions and tasks. This is an excellent opportunity to join a high-functioning team of professionals focused on providing advanced technologies to the US Army. **Essential Duties & Responsibilities** + Provide daily executive-level support to the Chief Engineer, PPL, and Engineering Functional Directors, including calendar synchronization, coverage, and preparation of meeting materials. + Monitor and tracked SACO taskers, CUI releases, and other Office of the Chief Engineer (OCE) taskers to ensure timely completion. + Maintain, track, update and organize all personnel databases for the OCE and the Production Directorate, including inbound/outbound personnel, deployed personnel, and authorized personnel positions + Prepare materials and documentation for Hiring Boards, vacancy fulfillment, and hiring requests; support and maintain the MANPOWER database and all staffing requirements. + Prepare and process travel authorizations and vouchers for the Chief Engineer and staff within Production, Configuration, Product Assurance, and Software Directorates. + Coordinate and plan ceremonies and special events, awards, and special recognition on behalf of the OCE and Program Directorate. **Required Skills & Experience** + Clearance Required: Secret + High school diploma is required; Associate's degree or higher is preferred + 5+ years of related EA or administrative experience is required + Experience in collaborative tools such as Teams and Webex + Experience in MS Office Suite of applications + Strong organizational and collaborative skills + Strong ability to multi-task + Demonstrated ability to work as a member of a team, reporting to senior military and government civilian leadership **Desired Skills & Experience** + Experience managing multiple executive and operational calendars + Familiarity with AR 25-50, Managing Army Correspondence + Expertise with MS Word, Outlook, PowerPoint, and Excel + Exceptional oral and written communications **Application Deadline:** 12/15/2025 \#cjpost #LI-ONSITE The SMX salary determination process takes into account a number of factors, including but not limited to, geographic location, Federal Government contract labor categories, relevant prior work experience, specific skills, education and certifications. At SMX, one of our Core Values is to Invest in Our People so we offer a competitive mix of compensation, learning & development opportunities, and benefits. Some key components of our robust benefits include health insurance, paid leave, and retirement. The proposed salary for this position is: $30.76-$46.11 USD At SMX®, we are a team of technical and domain experts dedicated to enabling your mission. From priority national security initiatives for the DoD to highly assured and compliant solutions for healthcare, we understand that digital transformation is key to your future success. We share your vision for the future and strive to accelerate your impact on the world. We bring both cutting edge technology and an expansive view of what's possible to every engagement. Our delivery model and unique approaches harness our deep technical and domain knowledge, providing forward-looking insights and practical solutions to power secure mission acceleration. SMX is an Equal Opportunity employer including disabilities and veterans. Selected applicant may be subject to a background investigation and/or education verification. SMX does not sponsor a new applicant for employment authorization or immigration related support for this position (i.e. H1B, F-1 OPT, F-1 STEM OPT, F-1 CPT, J-1, TN, E-2, E-3, L-1 and O-1, or any EADs or other forms of work authorization that require immigration support from an employer).