Fleet Management Coordinator

Job Description

Job Description

Surfside Commercial Laundry is seeking a detail-oriented and proactive Fleet Management Coordinator to oversee and coordinate the daily operations of our vehicle fleet. This role is critical in ensuring timely deliveries and pickups, maintaining vehicle safety and compliance, and optimizing fleet efficiency to support our fast-paced commercial laundry operations.

Essential Job Duties:

• Schedule and monitor daily delivery routes to ensure timely service to clients.

• Track vehicle usage, fuel consumption, and mileage; analyze data for efficiency improvements.

• Coordinate with the trucking vendors to schedule regular service, inspections, and emergency repairs.

• Maintain detailed records of fleet operations, including registrations, insurance, inspections, and compliance documentation.

• Manage GPS tracking and route optimization software to reduce downtime and fuel costs.

• Monitor driver performance and adherence to company safety standards and DOT regulations.

• Support hiring, onboarding, and ongoing training of delivery drivers.

• Serve as a liaison between drivers, operations, and customer service teams to ensure smooth logistics and communication.

• Assist in the evaluation and procurement of new fleet vehicles as needed.

• Ensure all fleet-related documentation and logs are up-to-date and audit-ready

• Knowledge of all routes within the company

• Drive and operate a truck if needed

Required Knowledge, Skills, and Abilities:

• Strong organizational and multitasking skills in a fast-paced environment

• Proficiency in Microsoft Excel, fleet tracking software, and basic data reporting

• Working knowledge of DOT, FMCSA, and local transportation regulations

• Able to multitask, prioritize, and manage time efficiently

• Excellent communication and problem-solving skills

Education/Training/Certifications:

• High school diploma or equivalent required; associate or bachelor’s degree preferred

Experience/Background:

• 2+ years of experience in fleet coordination, transportation, or logistics (laundry or service industry experience a plus)

• Valid CDL is Required

• Previous driving or delivery experience (2+ years preferred)

• Clean MVR record

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer

• Ability to sit, stand, walk, and drive for extended periods of time

• Capable of lifting to 50lbs occasionally for loading/unloading or inspecting vehicles

• Must be able to bend, stoop, crouch, and climb in and out of delivery vehicles as needed

• Visual acuity to inspect vehicles, read maps or GPS screens, and complete reports

• Ability to work in varying weather conditions (heat, humidity, rain) during fleet inspections or deliveries

• Manual dexterity to operate computer systems, tablets, and vehicle equipment safely

Special Requirements:

• Subject to pre-employment and/or random drug screening

• Pass DOT certification when required.

• Properly maintain all CDL requirements