Office Manager

Our client is a trusted and established manufacturer and distributor of high-quality fasteners, serving a wide range of industries from its headquarters in Birmingham, Alabama. Known for its reliability, product expertise, and commitment to customer satisfaction, the company offers an extensive inventory of standard and specialty fasteners, including hex bolts, anchor bolts, U-bolts, timber bolts, and custom-fabricated studs and rods. With all products available in a variety of materials and finishes, the company prides itself on its in-house capabilities and quick turnaround times. Focused on operational efficiency and service excellence, our client is looking to hire a motivated and experienced Office Manager.

Responsibilities:

• Accounts Receivable (AR) & Accounts Payable (AP): Process invoices daily, receive and record payments daily, preform collection activities as needed, prepare deposits, manage outstanding balances, process vendor invoices, reconcile vendor accounts and ensure timely disbursements.
• Sales Tax & Compliance: Process monthly tax filings and maintain accurate financial records for audits and reporting.
• Customer Account Management: Create and maintain customer accounts, handle basic quote requests, process orders, and address credit inquiries.
• Order Processing & Invoicing: Ensure accurate order entry, fulfillment, and invoice generation for both custom manufacturing and distribution orders.
• Office Administration & IT Support: Track job costs and assist with financial reporting, maintain the Spectrum VOIP phone system, manage company emails, oversee office supply inventory, and assist with IT-related tasks as needed.
• Payroll & Financial Support: Assist in payroll processing, maintain and check inventory, and manage financial record-keeping. Reconcile bank and credit card statements monthly.
• Government Quoting (Federal & State) – Assist in preparing quotes for government contracts.
• Marketing Assistance – Support marketing initiatives as needed.
• Parts Washer & Oil Water Separator Service – Assist in tracking service schedules.
• Other Duties as Assigned – Adapt to new tasks and business needs as they arise.

Qualifications:

• Experience in accounts receivable, accounts payable, and bookkeeping.
• Proficiency in QuickBooks, Microsoft Office, and accounting software. Business Edge or other ERP experience is a plus.
• Expertise in use of Microsoft Word and Microsoft Excel is a plus.
• Strong organizational skills, accuracy, and attention to detail.
• Excellent communication and problem-solving abilities.
• Ability to multitask and adapt in a fast-paced environment

$20 - $30 an hour