Strategic Proposal Specialist

Job Description

Job Description

Qualis LLC is seeking an Strategic Proposal Specialist who will play an active role in developing and drafting proposals for large, complex Federal Government technical services contracts. This position blends traditional technical writing responsibilities with the innovative use of AI tools to improve speed, accuracy, and competitiveness. Working from our Huntsville, AL corporate office, you will support business development, contribute to marketing and communications, and help drive proposal success using both human expertise and AI-powered solutions.

Essential Duties:

• Develop and write proposals for Federal Government technical services contracts, actively leveraging generative AI tools (e.g., ChatGPT, Claude, Procurement Sciences, proprietary tools) to draft executive summaries, technical narratives, and management plans.
• Support the development and execution of win strategies and solutions.
• Conduct market research and maintain market research databases in support of business development activities.
• Apply effective technical knowledge to tailor AI outputs for proposal sections, ensuring compliance and win themes remain.
• Assist with the development of corporate internal and external communications (e.g., employee newsletter, marketing materials, briefings, press releases).
• Interview Subject Matter Experts (SMEs) to refine AI-generated content, transforming it into compelling, high-level, and persuasive narratives.
• Maintain and update a repository of proposal content, including templates, past performance, and corporate information, using AI tools for efficient content management.
• Ensure all proposal content strictly adheres to Federal Acquisition Regulations (FAR) and RFP guidelines, validating AI-generated outputs for accuracy and compliance.
• Assist in updating weekly business development activity status and maintain the SharePoint database of BD and proposal activities.
• Provide administrative, coordination, and writing support as needed for proposal development.
• Identify opportunities to innovate and improve the proposal process through AI-driven automation.

Required Qualifications:

• Bachelor’s degree in Engineering, Science, English, Communications, Journalism, Advertising, Technical Writing, or a related field required. Technical degree or background is preferred.
• 3-5 years of relevant experience preferred.
• Proven ability to write in a professional manner.
• Experience using Microsoft Office Suite (Word, Excel, PowerPoint) and collaborative platforms like SharePoint.
• Knowledge and/or experience with ChatGPT, Claude, Microsoft Copilot, NextStage, SharePoint, and MS Teams
• The ability to obtain and maintain a Secret clearance is required.

Preferred Qualifications:

• Exceptional technical writing, editing, and proofreading skills.
• Excellent verbal and written communication skills.
• Ability to work well in a dynamic environment with coworkers, team leads, and customers.
• Ability to work effectively in matrixed and ad-hoc project teams with flexibility to manage diverse assignments under short deadlines.
• Commitment to high standards of quality, excellence, and personal ethics.
• AI proficiency: Demonstrated interest or practical experience in leveraging AI-enabled writing and analysis tools is preferred.
• Experience in the Government and Defense contracting field and familiarity with federal proposal methodologies (Shipley, APMP) is a plus.

Benefits

Qualis LLC is committed to hiring and retaining a diverse and talented workforce who can contribute to the mission and vision of the Company. Our employees are our greatest asset and we promote a positive work environment, teamwork, professional growth, innovation, community involvement, flexible scheduling and a family-friendly work environment.

Equal Opportunity Employer/M/F/Vet/Disabled and a Participant in E-Verify