Facilities Manager

Job Description

Job Description

Key Responsibilities

Facility Maintenance & Operations

• Oversee all maintenance, repairs, and inspections across Florence and Lawrenceburg facilities.
• Manage daily upkeep of HVAC, electrical, plumbing, lighting, and other building systems.
• Create and maintain preventive maintenance schedules and ensure timely completion.
• Track and respond to maintenance requests from each site through a centralized system (e.g., ClickUp or similar).
• Conduct monthly walk-throughs of each location with written reports and improvement recommendations.
• Coordinate any after-hours or emergency maintenance needs.

Grounds & Environmental Care

• Supervise the appearance and upkeep of all grounds, parking lots, signage, and exterior lighting.
• Ensure seasonal tasks (lawn care, snow/ice removal, etc.) are completed consistently at each location.
• Maintain facility cleanliness standards and support janitorial and waste management contracts.
• Monitor curb appeal and represent the organization’s professional image through property presentation.

Vendor & Contractor Management

• Source, evaluate, and manage vendors for maintenance, landscaping, cleaning, pest control, HVAC, and construction.
• Oversee contracts, bids, and invoices, ensuring cost-effectiveness and quality control.
• Develop a preferred vendor list and maintain a relationship database with response times and performance scores.
• Conduct post-service reviews to verify satisfaction and documentation.

Safety & Compliance

• Conduct regular safety and compliance inspections across all sites (OSHA, ADA, fire safety, etc.).
• Maintain documentation of fire extinguisher checks, alarm inspections, and emergency exit testing.
• Ensure all facilities meet healthcare safety standards and are prepared for inspections or audits.
• Collaborate with leadership to maintain emergency preparedness and facility security protocols.

Budgeting & Strategic Planning

• Develop and manage the annual facilities budget, including repairs, utilities, and capital improvement projects.
• Track expenses and identify cost-saving opportunities across multiple sites.
• Plan and coordinate capital improvement projects, renovations, and expansion initiatives.
• Provide recommendations for lifecycle replacements and long-term maintenance strategies.

Leadership & Communication

• Serve as the point of contact between site managers and leadership for all facility needs.
• Develop and implement systems for maintenance tracking, communication, and prioritization.
• Foster a culture of stewardship, accountability, and excellence in facility care.
• Support project planning for new builds or expansions.

Qualifications

• 3–5 years of facility or property management experience (multi-site experience strongly preferred).
• Knowledge of building systems, preventive maintenance, and facility safety standards.
• Experience managing vendors, contracts, and project budgets.
• Excellent organizational and communication skills; ability to prioritize across multiple locations.
• Strong problem-solving and mechanical aptitude; ability to perform light maintenance work when necessary.
• Valid driver’s license and reliable transportation required; regular travel between sites.

Allergy and sinus issues hold people back but, with our reimagined approach to relief, we make sure that everyone finds their breath of fresh air.

Company Description

Allergy and sinus issues hold people back but, with our reimagined approach to relief, we make sure that everyone finds their breath of fresh air.