Grant Office Administrator

Job Description

Job Description

We are seeking organized and dependable Office Administrators to support a federally funded grant program. This position plays a key role in ensuring smooth daily operations, supporting applicant flow, and providing administrative assistance to Case Managers and program staff.

This temporary assignment is expected to last approximately 2–4 months , with the potential for extension. The role is primarily remote for candidates based in the Mobile, Alabama area , with occasional onsite meetings, training, or operational support as needed.

Responsibilities

• Maintain a professional and organized administrative environment for applicant interactions and grant program support.
• Answer, screen, and route incoming phone calls and email communications.
• Coordinate applicant scheduling for intake appointments, document collection, and meetings.
• Assist with document processing, including scanning, copying, filing, and electronic file organization.
• Maintain accurate records and ensure timely updates within program systems and databases.
• Provide administrative support to Case Managers, including applicant coordination and follow-up tasks.
• Perform data entry and assist with tracking program activity and case progression.
• Schedule meetings and support internal team coordination as needed.
• Follow established program procedures and perform additional administrative duties as assigned.

Requirements

• 2+ years of customer service, administrative, or clerical experience.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Ability to meet attendance and scheduling requirements.
• Ability to quickly learn and navigate web-based systems and new software applications.
• Strong written and verbal communication skills with excellent attention to detail.
• Ability to work independently, manage deadlines, and maintain confidentiality.
• Experience with grant-funded programs or public assistance programs preferred.
• Ability to successfully complete background screening.

Compensation

• $20–23 per hour, depending on experience and qualifications.

Essential Functions

To perform this position successfully, an individual must be able to perform the following functions, with or without reasonable accommodation:

Communicate effectively verbally, electronically, and in writing with applicants, staff, and program partners.

• Hear and understand telephone calls, virtual meetings, and in-person conversations.
• Read, interpret, and accurately enter information using computer systems and written materials.
• Use standard office equipment, including computers, multi-line phones, scanners, printers, and related devices.
• Navigate multiple web-based systems and software applications simultaneously.
• Sit for extended periods while performing computer-based administrative work.
• Perform repetitive keyboarding, data entry, and mouse usage tasks.
• Maintain confidentiality when handling sensitive applicant and program information.
• Manage multiple priorities while meeting deadlines in a structured, high-volume environment.
• Work independently in a remote setting with reliable internet access and a secure workspace when offsite.