Missile Defense Agency (MDA) SHIELD Proposal Operations Manager

Job Description

Job Description

We are seeking a highly organized and execution-driven Proposal Operations Manager to support proposal development and submission activities for opportunities within the Missile Defense Agency (MDA) SHIELD portfolio .

This role is responsible for managing the full proposal lifecycle—from solicitation release through submission—ensuring compliance, coordination, and high-quality deliverables under tight deadlines. The ideal candidate thrives in fast-paced environments and brings deep experience in federal proposal operations, particularly within small business and SDVOSB environments.

• Manage the end-to-end proposal lifecycle for MDA SHIELD opportunities, from solicitation release through submission
• Lead proposal response management , ensuring all volumes are complete, compliant, and delivered on schedule
• Analyze RFPs/RFQs and develop proposal outlines, compliance matrices, and detailed schedules
• Drive RFP management activities , including requirement analysis, task assignments, and adherence to submission instructions
• Lead proposal kickoffs, daily stand-ups, and color team reviews (Pink/Red/Gold) to ensure progress and alignment
• Coordinate across technical, pricing, contracts, and leadership teams to ensure on-time, compliant submissions
• Ensure all proposal content meets customer requirements, evaluation criteria, and formatting instructions
• Manage proposal artifacts, version control, and content repositories to maintain consistency and efficiency
• Integrate win themes, discriminators, and customer insights into proposal responses
• Identify risks, gaps, and compliance issues early and drive resolution across teams
• Track and report proposal status, schedules, and resource needs to leadership
• Support continuous improvement efforts to enhance proposal quality and efficiency
• Supervise and mentor proposal staff, writers, or coordinators as needed

• Proposal Response Management – 5+ years of experience
• RFP Management – 5+ years of experience
• Experience supporting a Federal Prime Contractor (SDVOSB) – 5+ years
• Experience supporting a Federal Prime Contractor (Small Business) – 5+ years

• Bachelor’s degree (BS/BA) in a scientific, mathematics, engineering, biology, medical, or related field
• Military veteran status preferred

• 5–10+ years of experience in federal proposal management or proposal operations
• Experience supporting MDA, DoD, or defense-related programs (SHIELD experience strongly preferred)
• Strong understanding of the federal proposal lifecycle and evaluation processes
• Proven ability to manage multiple concurrent proposals under tight deadlines
• Experience with proposal tools (e.g., SharePoint, Teams, proposal automation tools, CRM systems)
• Familiarity with price-to-win concepts and cost/price coordination
• Strong organizational, leadership, and communication skills

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