Director-Purchasing

Job Description

Job Description

Job Announcement: HR2025:56
Position Title: Director-Purchasing
Advertising: Publicly
Department: Tribal Government Accounting
Division: Finance
Immediate Supervisor: Chief Financial Officer
Department Director: Chief Financial Officer
Employment Status: Exempt
Position Type: Regular Full–Time
Mandatory Reporter: No
Background Check Required: Yes (data-sensitive) **
Opening Date: Friday, May 23, 2025
Closing Date: Friday, June 6, 2025 by 5:00 p.m.

Preference shall be given in accordance with the Title 33 (Tribal Employment Rights) of the Tribal Code/DFWP.

The Poarch Creek Indians place a high value on individuals who share our commitment to community, tradition, and progress. As Alabama's only Federally Recognized Native American Tribe, we take pride in a history that spans generations and is deeply rooted in resilience and cultural heritage. Our mission is to uplift the lives of our Tribal Members, preserve our traditions, and drive innovation for a thriving future. If you are passionate about serving with purpose and authenticity while fostering trust, unity, and growth, we welcome you to join us on this meaningful journey.

Overview
As a leader of others, we are seeking an inspiring leader who excels at fostering engagement, embraces flexibility, and champions a culture of collaboration and growth. In this role, you will have the opportunity to guide and influence others, empowering your team to achieve shared goals and drive meaningful results.

Primary Objectives
The Director-Purchasing is an important leadership role that is responsible for directing the daily operations of the Tribes procurement activities including the preparation, review and processing of the Tribe procurement contracts, solicitations, and purchase orders. Develops, implements and interprets policies and procedures and ensures compliance with applicable laws, policies and regulations. Reviews and research’s vendors, negotiating terms and conditions for long-term contract agreements, modifications on current agreements and supervising all phases of purchasing activities. The incumbent ensures that all Purchasing functions effectively support the strategic direction and growth strategy of the organization, as well as meeting the annual operating plan. This job description is not an all-inclusive list of the duties and responsibilities of this position. PCI Employees are expected to perform all duties and responsibilities necessary to meet the goals and objectives of applicable programs and departmental objectives, as assigned.
Leaders of the Poarch Creek Indians will consistently demonstrate the abilities to influence, innovate, flex their style, and problem solve.

Essential Functions

• Makes recommendations to improve pricing, quality, and service of purchased items.
• Provides accurate, timely, and appropriate information for management to make informed decisions.
• Works with an established vendor base and look for opportunities to increase the vendor base as needed.
• Directs the development and preparation of solicitation specifications, purchase orders, and contracts for the acquisition of goods and services.
• Collaborates with department heads to identify, evaluate, and procure products that add strategic value to the company’s growth objectives
• Tracks unit performance and monitors buyer performance, customer satisfaction, supplier management, cost saving.
• Provides leadership, guidance and direction in the professional development of direct and in-direct reports
• Administers and modifies, as necessary, all supplier contracts and supply agreements
• Evaluates strategies based on changing market conditions and provide inputs during strategic sourcing activities, including internal and external analysis and negotiations
• Provides all departments with the best prices on purchased goods without sacrificing quality
• Maintains controls and standards to increase all department efficiencies
• Performs other duties as assigned by the appropriate person.

Job Requirements

• Bachelor’s Degree in related field with three (3) years’ experience directly supervising and developing a high-performance procurement team required.
• Five (5) years’ experience in all phases of procurement process required.
• Three (3) years’ experience with purchasing and inventory systems required.
• Knowledge and experience with ERP/financial systems required.
• Experience working with automated eProcurement and accounts payable systems preferred.
• Experience implementing or upgrading an existing procurement financial system/ ERP within the last seven (7) years required.
• Experience working in a public agency or governmental environment.
• Ability to work odd and irregular hours, as needed.
• Must successfully pass the required criminal and character background check.
• Ability to travel and participate in required training, leadership development, and other events.
• Ability to perform all duties and responsibilities of this position adequately and successfully.

Core Competencies Required

• Risk management skills required to drive innovative solutions and problem analysis and resolution.
• Adhere to and enforce as required, all regulatory and departmental policies and standards.
• Strong organizational and project management skills with the ability to handle multiple projects concurrently.
• Extensive communication, negotiation, prioritization, and planning skills.
• Ability to forecast requirements and plan for and meet operation needs as the situation arises.
• Demonstrates the ability to assemble a high performing team that produces great results.
• Can manage across peer groups through relationships and positivity.
• Proactively seeks to understand and then improve process, practice, and policy.
• Takes accountability for performance and results.

Compensation and Benefits

• The starting pay will depend on factors such as experience level and skillset.
• Voluntary full-time benefit offerings include the following - medical, dental, vision, and life insurance and other volunteer insurance options. We also offer an Employee Assistant Program (EAP), paid time off, paid holidays, 401K with matching, bonuses, and COLA increase.

Every applicant must complete an application provided by Human Resources. A resume will not be accepted in the place of an application.

**Please note ALL individuals selected for employment are required to complete a background investigation. Individuals being placed in positions designed as child-sensitive or data-sensitive must successfully complete a background check prior to employment.

INDIAN PREFERENCE, SPOUSAL PREFERENCE, OR FIRST GENERATION:

In the event more than one applicant meets the requirements, as stated in a job description, preference shall be given in the following order: (1) Tribal Member (2) First Generation Descendant of a Tribal Member (3) Spouse of Tribal Member (4) Indian (5) Non-Indian

In the event that a position of employment is funded in whole or in part my any federal grant and/or contract or other public funding, preference shall be given in the following order: (1) Indian (2) Non-Indian

In order to receive preference, the appropriate documentation must be submitted.

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