Remote Executive Assistant

About Us

We are a growing healthcare organization focused on delivering exceptional patient care and operational excellence. As we continue to scale, we are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support leadership and help streamline daily operations.

This is a high-impact role for someone who thrives in fast-paced environments, anticipates needs before they arise, and enjoys building structure and efficiency.

Position Overview

The Remote Executive Assistant will serve as a strategic partner to the Founder and leadership team. This role goes beyond traditional administrative support — it requires strong project coordination, operational awareness, and the ability to manage multiple priorities independently.

The ideal candidate is resourceful, tech-savvy, and comfortable working with confidential information.

Key Responsibilities

• Manage executive calendar, scheduling, and meeting coordination
• Screen and manage email communications
• Prepare reports, presentations, and internal documentation
• Coordinate projects and track deadlines across departments
• Organize digital files and maintain internal systems
• Conduct research and compile data for business decisions
• Assist with vendor communication and relationship management
• Support operational initiatives and special projects

Qualifications

• 1+ years experience as an Executive Assistant, Operations Assistant, or similar role
• Strong organizational and time-management skills
• Excellent written and verbal communication
• High attention to detail and problem-solving ability
• Proficiency in Google Workspace (Docs, Sheets, Calendar)
• Experience with project management tools (Asana, Trello, ClickUp, etc.) preferred
• Ability to handle confidential information with discretion
• Self-starter with the ability to work independently in a remote setting

Preferred Skills

• Experience supporting senior leadership or founders
• Background in operations, business administration, or project coordination
• Process improvement mindset
• Familiarity with CRM or scheduling systems