Assistant Project Coordinator

Job Description

Job Description

Job Title: Assistant Project Coordinator Job Description

The Assistant Project Coordinator supports the project manager at a commercial office furniture dealership and serves as a key link between the sales team, the client, and the installation crew. The primary focus of this role is to help ensure that commercial furniture is delivered and installed on time, within budget, and in full alignment with the specified design and floor plans.

• Coordinate project activities between the sales team, clients, designers, and installation crews to ensure smooth execution from order through installation.
• Support the project manager in delivering furniture projects on time, within budget, and according to approved architectural drawings and furniture layouts.
• Review and interpret architectural drawings, floor plans, and furniture "typical" layouts to confirm product specifications and installation requirements.
• Assist in preparing and maintaining bills of materials, project documentation, and installation schedules.
• Manage and track subcontractor activities, including bid management, scheduling, and performance follow-up.
• Use Microsoft Excel and other project management tools to perform accurate data entry, maintain project trackers, and update stakeholders on project status.
• Coordinate furniture layout and installation details with installers and job-site labor to ensure correct placement and adherence to design standards.
• Help manage expectations and communication between high-pressure clients and on-site installation teams.
• Collaborate with designers to align furniture solutions with client needs and architectural constraints.
• Support issue resolution during installation, including identifying discrepancies, communicating changes, and documenting any field adjustments.
• Maintain organized project files and records to support reporting, billing, and future reference.
• Contribute to continuous improvement of project coordination processes as the dealership grows and scales its operations.

• Ability to read and interpret architectural drawings, floor plans, and furniture "typical" layouts.
• Experience in project management and construction coordination, particularly in commercial environments.
• Experience with furniture layout and installation, ideally within systems furniture and commercial office settings.
• Strong attention to detail and ability to manage multiple tasks accurately and efficiently.
• Proficiency with Microsoft Excel, including data entry and basic spreadsheet management.
• General proficiency with Microsoft Office applications for communication and documentation.
• Subcontractor management experience, including coordinating schedules and overseeing bid management.
• Project coordination skills, with the ability to track timelines, deliverables, and stakeholder communications.
• Ability to communicate clearly and professionally with clients, designers, sales teams, and job-site labor.
• Capability to work with project management tools and dealer-specific software such as Hedberg or CORE.

• Understanding of systems furniture, including cubicles, architectural walls, and seating.
• Familiarity with blueprints and CAD-related concepts to support collaboration with designers and review of layouts.
• Comfort working in a fast-paced, high-pressure client environment while maintaining composure and professionalism.
• Interest in growing with a new, expanding commercial office furniture dealership and pursuing long-term career advancement.
• Ability to travel between office locations as needed to support projects and collaboration.

The role operates within a growing commercial office furniture dealership environment, working closely with a sales team and designers in both the field and the office. The position involves regular collaboration with leadership for direction and decision-making as part of a new and expanding business initiative. Work will primarily be based out of the Montgomery office, which is the current main setup, with the option to work in the Auburn area and travel between Auburn and Montgomery as project needs require. The environment is collaborative, fast-paced, and focused on delivering high-quality furniture solutions for commercial clients, using tools such as Microsoft Office, Excel, project management software, and dealer-specific systems like Hedberg or CORE.

This is a Contract to Hire position based out of Montgomery, AL.

The pay range for this position is $24.04 - $36.05/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Montgomery,AL.

This position is anticipated to close on Aug 24, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.