Receptionist
Job Description
Job Description
We are looking for a dependable Receptionist to support the front desk operation for a client site in Huntsville, Alabama. This is a Contract position scheduled for approximately 8 to 10 weeks to provide short-term coverage, and it requires someone who can create a welcoming experience while maintaining site access procedures. The role combines guest reception, administrative coordination, and day-to-day office support in a fast-moving environment where strong organization and attention to detail are essential.
Responsibilities:
• Welcome visitors, contractors, and guests, manage the check-in process, and provide a welcoming first impression at the front desk.
• Prepare and distribute photo identification and access badges while following site security procedures for visitor entry.
• Coordinate conference room bookings and help maintain an orderly schedule for onsite meetings and events.
• Provide administrative assistance through routine clerical tasks, document handling, and front office support activities.
• Partner with onsite teams to complete assigned office and facilities-related tasks as business needs change.
• Enter service requests for maintenance and building concerns using the designated facilities ticketing system.
• Maintain and revise the site concierge reference materials so current information is available at the reception desk.
• Respond to changing priorities throughout the day and support additional duties as assigned, including overtime when needed.
• At least 2 years of receptionist or administrative experience in a detail-oriented office setting.• High school diploma or equivalent required; additional college coursework or an associate degree is preferred.
• Demonstrated ability to deliver strong customer service in a busy, front-facing environment.
• Clear and effective communication skills, both in person and in writing.
• Strong organizational skills with the ability to manage multiple responsibilities independently.
• Comfort working in a fast-paced setting with shifting priorities and varying daily demands.
• Proficiency with PC-based office tools, including Microsoft Office Suite and Microsoft Teams.
• Ability to remain seated for extended periods, climb stairs as needed, and lift up to 25 pounds.
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