Tournament and Events Coordinator

Job Description

Job Description

Salary: Salaried

QUALIFICATIONS:

High school diploma or GED is required. Bachelors Degree in sports management, Event Management, Business Administration, or related field preferred. A minimum of three years of management and/or supervisory-level experience is required. Must have demonstrated experience in administration and management of athletics facilities, development/planning of athletics programs, recruiting and scheduling sports tournaments, or any combination of the above comprising three years experience total. Possess a valid drivers license. Must meet Park Board employment and physical standards, which include a background check as well as drug and alcohol screening. Experience and training which demonstrate the knowledge, skills, and aptitude to perform the defined duties.

MISSION STATEMENT:

Cullman Parks, Recreation, & Sports Tourism is dedicated to improving quality of life through exceptional parks, facilities, events, and recreational opportunities for all.

PERFORMANCE RESPONSIBILITIES:

Event Strategy & Development

Actively recruit new tournaments and events to enhance the athletics department's offerings and community engagement

Identify, recruit, and schedule a diverse range of events for facility patrons

Strategically schedule events to optimize facility usage and maximize revenue potential

Maintain a master calendar for facility-hosted events, tournaments, and activities

Represent the CPRST organization nationally with professionalism

Relationship & Contract Management

Develop and nurture relationships with sports tournament and athletics organization contacts

Maintain professional and positive relationships with tournament and event leadership teams

Serve as the main point of contact for sports organizations and tournament directors

Negotiate contracts with event and tournament directors, ensuring all parties meet organizational objectives

Manage relationships with vendors and contractors, ensuring all contractual obligations are fulfilled

Financial Oversight

Manage and maintain accurate financial records for all tournaments, including budgeting and reporting

Manage business development initiatives with focus on revenue-targeted events

Communicate event projections and financial information to Executive Director, Park Board and other stakeholders

Operational Excellence

Oversee all aspects of tournament operations, ensuring events run smoothly and efficiently

Plan and execute event management details to ensure high-quality event operations

Oversee the preparation of all indoor and outdoor venues for competitions

Coordinate schedules and ensure facilities are properly set up, safe, and compliant with standards

Conduct pre- and post-event meetings with stakeholders to ensure continuous improvement

Staff & Resource Management

Recruit, schedule, and supervise tournament staff, volunteers, and contractors

Oversee the assignment of officials to ensure fair play and compliance with rules

Coordinate with athletic trainers and emergency management services for event coverage as needed

Assume the role of manager on duty during assigned events

Safety & Risk Management

Implement and enforce safety protocols and emergency procedures for participants and staff

Implement weather safety protocols to respond to adverse conditions during outdoor events

Respond to emergency calls for repairs or meetings with service vendors during off-duty hours if necessary

Customer Service & Communication

Manage customer service for tournament participants, addressing concerns promptly

Maintain a friendly and professional demeanor when interacting with facility patrons

Exhibit proficiency in both written and oral communication

Communicate event details, marketing objectives, and lodging information to relevant stakeholders

Professional Expectations

Work flexible hours, including nights, weekends, and holidays, depending on events

Be available and prepared to travel, up to 10% of the year

Attend all required meetings as directed by supervisors

Demonstrate a high level of professionalism and integrity consistently

Coordinate with the Athletic Director on strategic initiatives to grow tournament offerings

Perform other duties as assigned by supervisors

WORKING ENVIRONMENT:

The work area is well-lighted, ventilated, and heated. Occasional work outdoors where there is a potential to be exposed to various weather conditions.

PHYSICAL DEMANDS:

The physical demands for this position are moderately active. Sitting, walking, standing, bending, stooping, jumping, and carrying of moderately heavy items may be required. Must be able to routinely lift fifty pounds without assistance.