QuickBooks Bookkeeper/Administrative Assistant (Full Time, In Office)

Job Description

Job Description

Location: Birmingham, AL (In‑Office)

Schedule: Full‑Time, Monday–Friday 8:30am to 5pm

Compensation: Competitive hourly rate based on experience

Role Overview

We are seeking an experienced QuickBooks‑proficient Bookkeeper to manage day‑to‑day accounting functions while also providing administrative and office support. This is a full‑time, in‑office position with approximately 20 hours per week dedicated to bookkeeping , with the remaining time supporting general administrative and operational needs.

QuickBooks experience is the most critical qualification for this role.

Primary Responsibilities (Bookkeeping – Priority Focus)

• Daily transaction entry and categorization in QuickBooks
• Accounts payable and accounts receivable management
• Bank and credit card reconciliations
• Month‑end close support and financial reporting
• Coordination with CPA/accountant as needed
• Maintaining clean, audit‑ready books

Secondary Responsibilities (Administrative Support)

• General office administration and organization
• Scheduling, correspondence, and document management
• Vendor coordination and invoice tracking
• Basic operational support to leadership and staff

Required Qualifications

• 2+ years of hands‑on QuickBooks experience (required)
• Strong understanding of bookkeeping fundamentals
• High attention to detail and accuracy
• Comfortable working independently and managing deadlines
• Proficiency with Microsoft Office (Excel, Word, Outlook)

Preferred Qualifications

• Experience supporting a small or growing business
• Prior in‑office or hybrid accounting/admin role
• Familiarity with month‑end close processes

Why This Role

• Stable, full‑time, in‑office position
• Clear division between bookkeeping and admin responsibilities
• Opportunity to become a trusted operational partner to leadership
• Competitive pay for the Birmingham market