QuickBooks Bookkeeper/Administrative Assistant (Full Time, In Office)
Job Description
Job Description
Location: Birmingham, AL (In‑Office)
Schedule: Full‑Time, Monday–Friday 8:30am to 5pm
Compensation: Competitive hourly rate based on experience
Role Overview
We are seeking an experienced QuickBooks‑proficient Bookkeeper to manage day‑to‑day accounting functions while also providing administrative and office support. This is a full‑time, in‑office position with approximately 20 hours per week dedicated to bookkeeping , with the remaining time supporting general administrative and operational needs.
QuickBooks experience is the most critical qualification for this role.
Primary Responsibilities (Bookkeeping – Priority Focus)
- Daily transaction entry and categorization in QuickBooks
- Accounts payable and accounts receivable management
- Bank and credit card reconciliations
- Month‑end close support and financial reporting
- Coordination with CPA/accountant as needed
- Maintaining clean, audit‑ready books
Secondary Responsibilities (Administrative Support)
- General office administration and organization
- Scheduling, correspondence, and document management
- Vendor coordination and invoice tracking
- Basic operational support to leadership and staff
Required Qualifications
- 2+ years of hands‑on QuickBooks experience (required)
- Strong understanding of bookkeeping fundamentals
- High attention to detail and accuracy
- Comfortable working independently and managing deadlines
- Proficiency with Microsoft Office (Excel, Word, Outlook)
Preferred Qualifications
- Experience supporting a small or growing business
- Prior in‑office or hybrid accounting/admin role
- Familiarity with month‑end close processes
Why This Role
- Stable, full‑time, in‑office position
- Clear division between bookkeeping and admin responsibilities
- Opportunity to become a trusted operational partner to leadership
- Competitive pay for the Birmingham market
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