Mfg Administrative Assistant

Job Description

Job Description

A growing manufacturing company is seeking an Administrative Assistant to provide vital support to plant operations. This role is heavily focused on order entry, work order management, and reporting, in addition to broader administrative tasks that keep the plant running smoothly. Success in this position requires accuracy, attention to detail, strong organizational skills, and effective communication.

Key Responsibilities

• Perform accurate order entry by creating sales orders in the ERP system from customer purchase orders.
• Generate work orders from existing quotes and print associated tags or labels.
• Prepare and compile weekly reports using Microsoft Excel, including exporting and analyzing data.
• Enter and reconcile daily production labor reports.
• Maintain customer and vendor information.
• Assist with timekeeping verification and labor tracking.
• Provide administrative support for company events, training sessions, and audits.
• Prepare correspondence, reports, and meeting documentation.
• Maintain inventory and purchase office/non-operating supplies.
• Coordinate with Shipping/Receiving and Accounting to ensure accurate receipt of purchased items in the ERP system.
• Greet visitors, customers, and vendors entering the facility.
• Answer and forward incoming calls as needed.
• Provide backup support for other administrative staff as necessary.
• Maintain records in compliance with company procedures.

For immediate consideration, apply now or contact Bryan Rushing with Robert Half in Birmingham on LinkedIn.

• High school diploma or equivalent required; Associate degree preferred.
• 2+ years of applicable administrative experience, preferably in a manufacturing environment.
• Strong proficiency with Microsoft Excel, including exporting and compiling reports.
• Proficiency with Microsoft Word and Outlook.
• Experience with ERP systems; JobBOSS or Visual preferred.
• Strong organizational, problem-solving, and time management skills.
• Effective interpersonal and communication abilities.
• High attention to detail and accuracy.

For immediate consideration, apply now or contact Bryan Rushing with Robert Half in Birmingham on LinkedIn.