Secretary

Job Description

Job Description

Department Secretary

Full-Time | Monday-Friday | Excellent Benefits | $18-$22 DOE

We are seeking an experienced Department Secretary to provide administrative support to the Department Chair, faculty, students, and visitors in a busy university department. This position offers a professional work environment, excellent benefits, and the opportunity to be part of a collaborative academic team.

Responsibilities

• Provide administrative support to the Department Chair and faculty.
• Prepare correspondence, reports, forms, and other departmental documents.
• Answer phones, greet visitors, and assist students and faculty.
• Manage calendars, schedules, meetings, and room reservations.
• Process purchasing requests, travel reimbursements, and departmental paperwork.
• Maintain files, records, and departmental databases.
• Assist with student registration, lab waivers, and enrollment processes.
• Order office and laboratory supplies.
• Coordinate departmental meetings and special events.
• Track departmental budgets and process financial documents.
• Supervise student assistants as assigned.
• Perform other administrative duties as needed.

Qualifications

• High School Diploma or GED required.
• Minimum 4 years of progressively responsible administrative or secretarial experience.
• Typing speed of 35 WPM or greater.
• Strong organizational and communication skills.
• Ability to manage multiple tasks while maintaining accuracy.
• Professional customer service skills.
• Proficiency with Microsoft Word, Excel, PowerPoint, Adobe Acrobat, Google Workspace, and standard office equipment.

Preferred Experience

Experience in a college, university, or professional office environment is a plus. Familiarity with ERP/SIS Software, Quicken/QuickBooks, or similar financial and student information systems is preferred but not required.

We're Looking for Someone Who Is

• Organized and detail-oriented
• Friendly and professional
• Dependable and self-motivated
• Comfortable working with faculty, students, and the public
• Able to prioritize multiple responsibilities in a busy office

If you're an experienced administrative professional looking for a stable position in a professional university environment, we'd love to hear from you.

Apply today by clicking the link. All qualified candidates will be contacted.