Recruitment Coordinator

Job Description

Job Description

Job Summary:

The Recruitment Coordinator will maintain effective recruiting and staffing strategies to attract, track and communicate with a diverse pool of qualified and capable talent for the organization.

Duties & Responsibilities:

Recruiting:

• Identifies and implements efficient and effective recruiting methods and strategies based on the available role, industry standards, and the needs of the organization.
• Maintain and develop a pipeline of eligible candidates for future open positions.
• Manage applicant flow using Talent + Hire applicant tracking system.
• Responsible for providing timely, professional responses to applicant submissions, telephone inquiries, and/or online career submissions (within 24-48 hours).
• Conduct interviews via phone or in person.
• Serve as the contact person for questions from candidates, as well as internal leaders/hiring managers.
• Develops, facilitates, and implements all phases of the recruitment process.
• Collaborate with department managers to identify and draft detailed and accurate job descriptions and hiring criteria.
• Maintains personnel requisitions to ensure accurate postings based on requests.
• Manages all onboarding to include preferences, new hire screenings from reference to background checks and MVR's, up to attendance in orientation.
• Processes new hires into ADP payroll system after attending orientation.
• Prepares and extends job offers.
• Responsible for job posting, advertisement, and social media processes for advertising jobs.
• Oversee paperwork and processes for interview screening guides and other selection materials.
• Collaborate with the Assistant Director and Assistant Director of Talent, Learning, and culture during the offer process, wage salary determinations, start dates, and other pertinent details.
• Partners with the International Intern Coordinator once selections are made and interns are scheduled to arrive.
• Responsible for monthly Skill Survey onboarding, candidate selection, and exit interview reports.
• Responsible for annual wage surveys in addition to wage research required for internal promotions, inquiries, and/or concerns
• Ensures compliance with federal, state, and local employment laws, regulations, and company policies.
• Organizes, attends and participates in local and regional job fairs and recruiting events.
• Responsible for building relationships with internal and external guests, recruitment partners, temporary agencies, etc. to ensure various methods of recruitment are engaged at all times.
• Responsible for building relationships with local and regional colleges and high schools to develop a pipeline of talent.
• Ensure recruiting materials are stocked and available for events, including collateral and banners.
• Manages all Ithaka Hospitality Partners (IHP) job postings, applicant inquiries, etc.
• Responsible for ensuring all labor laws pertaining to recruitment and selection are posted and updated.
• Performs other related duties as assigned.

Required Skills & Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal skills with good negotiation tactics.
• Ability to create and implement sourcing strategies for recruitment for a variety of roles.
• Proactive and independent with the ability to take initiative.
• Excellent time management skills with a proven ability to meet deadlines.
• Familiarity with laws, regulations, and best practices applicable to hiring and recruitment.
• Proficient with or the ability to quickly learn applicant-tracking software or other recruitment systems.
• Proficient with Microsoft Office Suite or related software.

Education & Experience:

• High school diploma or GED. College degree, vocational courses, equivalent work experience, and previous HR experience are strongly preferred.
• Previous experience in a hospitality and/or hotel and customer service environment is required.
• 1-3 years managing all phases of the recruitment and hiring process highly preferred.
• Spanish speaking ability is strongly preferred.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Prolonged periods of standing during recruitment fairs.
• Must be able to lift up to 15 pounds at times.

An Equal Opportunity Employer

We do not discriminate based on race, color, religion, national origin, sex, age, disability, genetic information, or any other status protected by law or regulation. It is our intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors.