Senior Proposal Manager - Government Contracting

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Job Summary

Aetos Systems is seeking a highly experienced and strategic Senior Proposal & IDIQ Strategy Manager to lead and drive the full lifecycle of our proposal development process and oversee our Indefinite Delivery/Indefinite Quantity (IDIQ) contract portfolio. This role is critical to our growth strategy, requiring a blend of hands-on proposal management, strategic thinking, process optimization, and team collaboration. The ideal candidate will have a proven track record of managing complex, high-value proposals, developing winning strategies, ensuring compliance, and effectively managing IDIQ vehicles to maximize task order capture.

Key Responsibilities:

Proposal Management & Development

• Lead and manage the development of large, complex federal proposal responses from kickoff to submission, ensuring adherence to deadlines and quality standards
• Implement and manage efficient proposal processes, including rapid response capabilities for 5-10 day turn Task Order (TO) responses and RFI Responses
• Serve as the Proposal Manager on key opportunities, coordinating all resources, schedules, and activities
• Develop Content for various proposal sections (technical, management, past performance, resumes), ensuring clarity, consistency, and compelling narratives
• Ensure One Voice and stylistic consistency across all proposal documents through rigorous editing and reviews
• Write and edit proposal content, ensuring it is Proposal Compliant and aligns with solicitation requirements and evaluation criteria
• Oversee Graphics Compliance / Editing to ensure visuals effectively support and comply with proposal themes and requirements

Strategy & Compliance

• Develop and implement overarching Proposal Strategy aligned with corporate goals and specific opportunity win themes
• Ensure all proposal activities and content are Compliance - consistent with our strategy and win themes
• Lead and facilitate Go / No-Go / Gate Reviews , providing critical analysis and recommendations
• Collaborate closely with Capture Managers, Business Development, Technical Leads, and Pricing teams
• Facilitating Technical Solutioning sessions to develop compliant and compelling technical approaches

IDIQ Management & Strategy

• Develop and execute the overall IDIQ Strategy , including identifying What IDIQ's do we need?based on market analysis and company capabilities
• Perform IDIQ Filter activities to prioritize opportunities aligned with strategic goals
• Provide comprehensive IDIQ Management , overseeing reporting, compliance, and identifying opportunities across the portfolio
• Lead the development of high-quality, compliant IDIQ TO Responses

Process, Tools & Data Management

• Develop Processes to streamline proposal development, IDIQ management, and knowledge sharing
• Manage and maintain the Proposal Database / content repository, ensuring reusable content is current and easily accessible
• Utilize and potentially manage CRM or Growth Suite Management tools for tracking opportunities and proposal activities
• Act as a Data Aggregator , collecting and analyzing proposal metrics, pipeline data, and win/loss information to inform strategy and process improvement
• Contribute to Pipeline Management by providing insights on proposal status, resource needs, and opportunity viability

Training & Collaboration

• Develop and deliver Internal Training on proposal best practices, processes, and tools

• Foster a collaborative environment, working effectively across departments to achieve proposal and growth objectives

Requirements

Required Minimum Education

• Bachelor's degree in Business, Marketing, Communications, English, or a related field.

Required Years of Experience

• 7-10+ years experience in federal proposal management, development, and strategy.

Required Skills, Qualifications, Technical Experience, etc.

• Demonstrated success Managing larger Proposal Responses ($25M+) for federal agencies.
• Proven experience with IDIQ Management , strategy development, and Task Order response leadership.
• Deep understanding of the federal procurement process, FAR, and agency-specific regulations.
• Exceptional Proposal Writing , editing, and communication skills.
• Strong ability to Develop Content that is compliant, compelling, and strategically aligned.
• Experience leading Go / No-Go / Gate Reviews and Facilitating Technical Solutioning sessions.
• Proficiency in managing proposal development tools.
• Experience developing and implementing proposal Develop Processes and managing a Proposal Database .
• Ability to manage multiple projects simultaneously under tight deadlines, including 5-10 day turn efforts.
• Strong leadership, organizational, and analytical skills.
• Detail-oriented with a focus on Proposal Compliance and quality.

Preferred Skills, Qualifications, Technical Experience, etc.

• APMP Certification (Practitioner or Professional).

• Experience working with specific agencies (e.g., DoD, DHS, HHS, DoE).

• Experience as a Data Aggregator for business intelligence or proposal metrics.

• Experience developing and delivering Internal Training .

Benefits

What we offer

• Competitive salaries
• Education and professional development assistance
• Multiple healthcare benefit packages & 24/7 virtual on-demand doctors’ visits
• 401K
• Dave Ramsey’s SmartDollar Financial Wellness program
• Civic Leave – time off to support your favorite charity or community
• Paid time off for personal leave and holidays